One job, start to finish. You said yes four times.
Below is a resod job the way Ergivo runs one, from the first call to knowing what it made. The names and dollars are made up, but every step is exactly how it runs.
The job, day by day
The quote
Mrs. Keller on Chandler wants the back yard resodded. Quote it.
Her property record shows about 2,100 sq ft of back yard. Here's the job priced from your own catalog, with what it should cost you underneath.
Sent by text and email two minutes after you approved it. You'll hear from me when she opens it.
Sold and scheduled
Keller opened the proposal twice last night and signed this morning. Thursday has room on Truck 2 and the day still closes inside its labor budget. Put it there?
Three messages all day
You never opened the app. These are the only messages you saw all day.
Truck 2 clocked in at Keller's. Geofence match, punches running against the job.
Mrs. Keller asked the crew about a palm by the gate. $380 installed, off your price list. Send it as a change order?
Send it.
Job closed. Photos graded 6 of 6, one flagged for debris by the walkway.
The double bill that didn't go out
Bill everything open for Keller.
Invoice drafted for the sod work: $3,460. The palm change order went out on invoice 1042 the day you approved it, so I left it off. Adding it again would charge her twice.
Did we make money?
Did we make money on Keller?
Yes. A point under Monday's projection. The haul-away ran long.
All week, the job needed four yeses from you: the quote, the schedule, the change order, and the invoice.
Why you can believe the 15.2
Friday's answer leaned on one fragile thing: the punches. When there is nothing in it for the person holding the phone, the punches get sloppy and the numbers built on them stop meaning anything.
Ergivo closes that loop by paying from it. Each truck gets a budgeted man hour target for the day, and the crew's performance against that target, measured from the same punches that cost the job, is what drives their bonus.
So nobody has to police the clock. The crew is chasing their own number.
Geofenced clock-in
Time is stamped where the work happened.
Clock-ins are GPS-stamped
Punches that are too short, or that jump between properties, are flagged for review.
Forgotten punches close themselves
Open punches get closed off GPS, and anything odd is flagged for review.
The bonus is auditable
Every dollar traces back to a punch and a job, and the math is visible to the person being paid.
Thursday had seven other jobs on it
Keller got the spotlight because she was new. The rest of Truck 2's day, and every other truck, ran through the same machine.
You get each truck's budgeted hours for the day
What the day has to close in for the crew to earn, before anyone leaves the shop. Running today at our first company, and opening to charter customers.
The exceptions are waiting when you look
A crew running long on a property. A punch that doesn't match the work. A job drifting over estimate.
Everyone sees the same number
Each crew member's standing against target, today and week to date. In your inbox, no login required.
Ask for the work the way you would ask a person.
You do this from the Claude or ChatGPT app on your phone or laptop. Ergivo does the work of the seat you ask about, and the screens are where you go to see the result. Four of those seats are below.
A crew member called in sick. Rebalance the rest of the week.
Moving 14 stops across Truck 1 and Truck 3. Two customers move to Thursday, and the texts are drafted.
A customer says she isn't a fan of the purple shrub by the pool. Look at her proposal and find something with more coverage.
Swapping 9 loropetalum for 12 clusia guttifera gives denser screening at pool height and stays evergreen. Repriced from your catalog.
Add the extra crew hours and stump grinding to the patio job's final invoice.
I can't. The change order is already on another invoice line, so billing it here would charge the customer twice. Remove that line first and I'll add it.
Why is the margin on the patio job different from what I expected?
The cost followed the revenue. Had the extra work been typed onto the invoice, it would have booked with no cost against it and shown a margin the job never earned.
Each answer above came back as a plain account of what would happen. Ergivo already holds your catalog, your routes, your crews and your rules, so there is nothing to teach it first.
The two questions owners ask next
The hire you don't have to retrain
Your office manager quits and the company's knowledge usually walks out with them. On Ergivo, everything in that Keller thread stays in the system: the quote, the punches, the invoices. The new hire opens a chat and asks, and the answers come from your own record.
Where Spanish actually works
The crew app is fully bilingual and each person picks their language. On your side, Spanish works by conversation: ask in Spanish, it answers in Spanish. The dashboard itself is English today.
How getting started works
Book the 20 minutes
You describe a job you quoted this month, we price it live, and you tell us how close it landed. We also move a crew so you can watch the approval step.
Pick your plan
Operations and Command are set up by conversation: we scope the install with you on the call. Quote & Bill and Crew open through the charter list. You join with the same request form, and your price locks for as long as you stay.
We set it up with you
Connecting QuickBooks, importing your customers and pricing your catalog is our work. Your part is one call to walk through your prices and crews.
What costs extra: moving several years of history, and redesigning how you pay your crews. Both are scoped and quoted in writing first.
You start talking to it
Open Claude or ChatGPT on your phone or laptop and ask for your week. Your crews get the field app: clock in, photos on the job, and job costing built from what they were already doing.
You stay month to month
Thirty days' notice in writing. Your data exports on demand whether you stay or go.
Bring your own Mrs. Keller.
We build her proposal and route her job on live data while you watch.